Your Kaleo missions trip will cost $50 per person, per night.
Team Structure?
We are excited about you bringing your entire group to serve with Kaleo! We want you to bring as many people as space allows. However, at the same time, we value keeping team sizes small enough to both be effective in ministry and to provide a place for students to be challenged and to connect with one another. Therefore, the maximum team size can be no more than 12 people. If your group is bigger than 12, it will need to be divided into smaller groups. Many ministries are not conducive for large groups and having teams of 12 or less allows us to be flexible in the ministries we are able to work with. Additionally, one thing that can happen in large groups is that some students can get “lost in the crowd.” Keeping the teams small helps ensure that all students are a part of the team and are able to be personally challenged.
Leader/Student Ratio
You will need to send one leader for each 6 students. Minimum participant age is 12.
How Long Will Our Trip Be?
You can serve a minimum of four or maximum of six nights within the session you select. To view available dates, click here.
What Does Kaleo Provide?
Housing, all food once your Kaleo experience begins, a customized ministry itinerary, ministry supplies, a Kaleo Experience Staff Member to help you throughout the week, one-on-one assistance to prepare leaders, leadership training materials and training materials to use with your group.
What are You Responsible For?
Your own gas and meals while in travel to the city, your transportation for the duration for the trip, your own health insurance, souvenirs, recreational expenses, parking expenses.
How Do I Reserve My Spots?
In order to reserve your spots online now, you must register and pay a $50/person deposit using a credit card through PayPal. After you register, we will contact you to let you know if spots are available and your application is approved. We will then send you an email with a link to a unique page on our website for your trip. You will be able to make your payment through PayPal from this page. If you are unable to pay using a credit card, you may register by mail and send a check along with your paper registration (click here for a link to print out a mail-in registration form). Groups will be guaranteed space on a first come, first served basis when their payment arrives (paying online will guarantee your space more quickly than paying by mail).
Confirmation/Communication
When registering, you’ll designate a “primary contact” for your group. The primary contact will receive all mission trip communications. This individual will be responsible for relaying information to your group and distributing, collecting, and returning all required forms to Kaleo at least six weeks before your trip starts.
Where Will We Stay?
We have well-situated housing available to us in both New Orleans and Dallas so you can expect a comfortable bed, showers, kitchen and meeting areas.
What Will We Eat?
We will provide all of your meals, including a few dinners at local ethnic restaurants, to let you experience the city’s culture. You will eat breakfast at the Kaleo Center and will pack up a sack lunch to take with you when you leave to go minister.
How Will We Get Around?
You are responsible for your team’s transportation. All groups must bring adult drivers with vehicles that can be used the entire week to transport project crews to and from sites. Vehicles should have a minimum capacity of six (with seatbelts). If you will be arriving by plane or bus, you will need to make necessary arrangements for vehicles for the remainder of your trip.
Financial Deadlines?
After paying the deposit for your trip to reserve your spots, you will make a second payment of half the remaining balance four weeks before arrival (for Spring Break trips) or eight weeks before arrival (for Summer trips). This second payment is non-refundable. If payment is not received by the deadline, space(s) may be canceled.
The remaining balance for your trip will be due two weeks before you arrive. To assist you, we will inform you of these amounts on your login page once you register your group.
What if I Have to Cancel?
When we receive your deposit we will commit your group to serving in various ministries in the city. Your cancellation may be damaging to our reputation as a ministry, to the organizations we serve with and may detract from opportunities other groups would have had to serve. If you wish to cancel your group or reduce the number of participants, you must call Kaleo to adjust your account.
If you cancel a participant, the deposit will be forfeited. Forfeited deposits cannot be applied to an account balance or to another group. However, they may be used to add a new participant to your group.
Registration amounts paid (less deposit amounts) are refundable when Kaleo is notified at least six weeks (Spring Break) or twelve weeks (Summer) before the start of your trip. All monies to date will be forfeited for cancellations less than six weeks (Spring Break) or twelve weeks (Summer) from the start of your trip. For cancellations less than two weeks out, you will be responsible for the full cost of the trip.
Insurance
When you arrive at the Kaleo Ministry Site, you will need to provide a Certificate of Insurance for proof of coverage. This certificate is available from your organization’s insurance provider.
For Additional Questions?
If you have any questions that aren’t answered here, please call us at 940-367-9699 or email us at info@kaleomissions.org. We look forward to working with you!
